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Vision vs. Budget

Have you defined your company's vision? What is the vision for your next project? If you've ever wondered about these things and how to adjust vision to budget, then read on for some tips on simplifying the process.

Vision vs. Budget

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Aug 09, 2021 12:00 AM

How to Define Your Project’s Vision

Are you curious about what it takes to get your next project to the finish line? Vision defines your goal, and your budget dictates the results. A project without a clear vision is destined to fail. It takes time and meticulous planning, but if you can't clearly define your goals then how will they ever be met?

So, how does one go about defining a project’s vision? When developing your vision, you have to be able to list the steps necessary for success and the metrics by which you will measure achievement. That, in combination with a realistic budget, will start you off in the right direction.

In this article, we will discuss five steps getting your project off on the right foot and achieving its goals successfully.

Here are the five steps:

1) Define the overall goal of your project

2) Determine what needs to happen for this goal to be achieved

3) Identify the steps that need to take place and create a timeline for each step and identify who will be responsible or involved with it.

4) Make sure you have an appropriate budget so that you can realistically achieve your goals within a reasonable time frame.

5) Think about how you will measure success at the end of the process and create metrics so that everyone knows if they have completed their job successfully.

Step 1. Define the goal of your project.

The first step in defining any vision would be figuring out exactly what needs to happen for your overall goal to be successful.

The first thing you need to do is figure out what the goal of your project is. This will help drive everything else that needs to happen in order for it to be completed successfully. 

Your goal should answer these questions:

  • What are we trying to accomplish?

  • Who benefits from this project being complete?

  • What impression or value do you want users to take away?

  • How will you measure success?

Once your team has answered these questions, it's time to figure out what needs to happen for this project to be completed.

Defining your goal is crucial in creating a vision for your company or project. The goal of the project is to increase awareness and engagement. Perhaps, for example, that goal may involve increasing social media presence, creating a blog post series about your industry, trends, or outreach initiatives.

You can also break your goals down even further depending on what you want to do in order to achieve them.

Step 2. Determine what needs to happen for this goal to be achieved.

After you set a goal, now figure out how to achieve it. What metrics will you use to measure success? This includes knowing what success looks like at the end of the process. Successful metrics for your business may increase revenue exponentially, so take your time on this step.

Here are steps you can take to help identify the necessary next steps: 

What would a typical user see on your website if all of these tasks were done? Which jobs need staff members, volunteers, or other resources? 

Do we have enough time to complete these tasks?

Step 3. List the steps in the timeline and the responsibilities for each step.

Third, identify steps that need to take place for your goal to become a reality.

Now, create a timeline for each step, and identify who will be responsible or involved with it. Be sure to have an appropriate budget so that you can realistically achieve your goals within a reasonable time frame. You'll want to think about how the project team will measure success at the end of this process, and create metrics so that everyone knows when they have completed their jobs.

Step 4. Create a budget specifically for your project.

A budget is one of the most critical aspects to consider when defining your project’s vision. The first step in this process is to identify what needs to happen for you to achieve your goal and then think about how much each action will cost. From there, it's a matter of deciding if these expenses are realistic given your timeline.

Step 5. Determine how success will be measured.

A big part of this task is creating metrics to gauge whether someone has completed their job successfully. Take time to identify what constitutes success for your stakeholders’ needs.

Establish metrics for success that are clear and easy to understand. These should include tangible measures of progress, for example, an increase in monthly conversion rates.

Project metrics can include quantitative and qualitative measures that indicate how near or far you are from the goal, as well as benchmarks to measure when a task is complete. For example, quantitative data might be deadline completion rates, follow-through on assigned tasks, numerical goals met (e.g., number of widgets sold), or a measure of the size of an improvement (e.g., cost savings).

Qualitative data may measure how well you are doing against your values, whether people feel they have the opportunity to participate in decision-making processes, how much progress has been made towards meeting specific goals, and the like.

It is important to know what your project’s vision is before you allocate a budget. This gives you a clear picture of the work that needs to be done and provides guidance on how much money should be allocated for each task. Our experts are always happy to review budgets with teams who need assistance in matching their vision with their funding goals. What has been holding up your progress thus far? Let us know so we can offer some suggestions about how to move forward!

Viviscape offers strategic marketing and tools to help you plan and execute your vision. We can help you with product launches, too. If you can imagine it, we can build it!



Need help defining your project's vision? Let's talk about your idea.

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